> ## Documentation Index > Fetch the complete documentation index at: https://docs.topicflow.com/llms.txt > Use this file to discover all available pages before exploring further. # Meetings > One-on-ones and team meetings with context, agendas, and follow-through # Meetings Meetings in Topicflow are designed for recurring one-on-ones and team meetings where agendas, notes, action items, and context accumulate over time. ## What meetings are for Topicflow meetings serve two purposes: 1. **Structure**: Provide a consistent place for agendas, talking points, and notes 2. **History**: Build a record of what was discussed, decided, and committed to Meetings work best for: * Weekly or bi-weekly one-on-ones between managers and direct reports * Regular team meetings or skip-levels * Any recurring conversation that benefits from continuity ## How meetings work Each meeting in Topicflow has: **Participants** — Who's in the meeting (usually a manager and direct report for one-on-ones) **Recurrence** — How often the meeting happens (weekly, bi-weekly, monthly, or ad-hoc) **Agendas** — Topics to discuss, which can be added before or during the meeting **Notes** — Free-form notes captured during the conversation **Action items** — Tasks and commitments created during the meeting **Context** — Work activity from integrations (commits, PRs, tickets, etc.) that provides talking points **History** — Past meeting notes and action items for reference ## Why meetings matter in performance management Meetings are where performance management happens most regularly. One-on-ones aren't just status updates — they're coaching conversations, feedback moments, and opportunities to course-correct. When meetings are documented in Topicflow: * **Feedback** given in meetings can be formalized and saved * **Goals** can be reviewed and updated based on progress * **Action items** from meetings create accountability between sessions * **Review preparation** becomes easier because there's a record of recent conversations Meetings create the ongoing context that makes performance reviews accurate and fair. ## How integrations support meetings Topicflow pulls work activity from 200+ tools to provide relevant context: * Recent code commits and pull requests * Completed tasks and project updates * Customer interactions and support tickets * Sales activity and deal progress * Calendar events and meeting attendance This context appears automatically in meeting views, helping managers and direct reports: * Recall what happened since the last meeting * Identify discussion topics based on real work * Coach based on actual activity, not just self-reported updates ## How AI supports meetings Topicflow AI can help before, during, and after meetings: **Before the meeting:** * Suggest talking points based on recent work activity * Surface unresolved action items from previous meetings * Identify stale or off-track goals worth discussing **During the meeting:** * Extract action items from notes * Summarize key themes **After the meeting:** * Recap decisions and commitments * Generate follow-up suggestions AI provides scaffolding, but the conversation and outcomes belong to the participants. ## What's next Set up and conduct effective one-on-ones Use agendas and notes to structure meetings Understand when to use each meeting type See how meetings connect to reviews and goals Learn how Topicflow AI helps with meeting preparation