Work History

Work History automatically generates summaries of what someone has been working on over a given time period. It synthesizes meetings, integration activity, and goal progress into a single narrative — giving managers and individuals a clear picture without manual status updates.

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What Work History tracks

Work History pulls from three categories of activity: Meetings:

• Meetings attended and time spent
• Key discussion topics and highlights
• Collaborators you met with most frequently

Integration activity:

• Pull requests — including opens, reviews, merges, and closes — and code commits (GitHub)
• Issues and project updates (Linear, JIRA, YouTrack)
• Deals and customer interactions (HubSpot, Salesforce)
• Slack channel summaries and discussion highlights
• Tasks, notes, and engagements from 200+ tools via integrations

Goals:

• Goal check-ins and status changes
• Progress updates over the summary period

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How Work History works

Topicflow generates Work History summaries on a recurring basis — daily, weekly, or monthly — depending on how your organization uses them. Each summary includes: An AI-generated narrative — A written summary organized into sections that describe what the person accomplished, what they focused on, and what changed during the period. Meeting statistics — Total meetings attended and hours spent in meetings. Top collaborators — The people you met with most frequently, ranked by number of interactions. See Top Collaborators for how these are counted. External events — A grouped list of activity from connected tools (PRs merged, issues closed, deals progressed, etc.). When there are many events of one type, they’re automatically summarized rather than listed individually.

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How summaries are generated

1. Topicflow collects meeting data, integration events, and goal check-ins for the time period
2. AI synthesizes this data into a structured summary with titled sections
3. Integration events are grouped by type and summarized when there are many
4. The summary is saved and appears on the person’s profile

Summaries are generated automatically. Daily snapshots run overnight in each user’s local timezone, and the homepage status refreshes again around midday to incorporate the morning’s activity. Topicflow also generates summaries specifically for one-on-one meetings on a recurring schedule, so managers always have up-to-date context when preparing for their next 1:1.

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Who can see Work History

Work History respects Topicflow’s visibility rules:

• You can always see your own Work History
• Your manager can see your Work History
• Other users cannot access your summaries

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Where Work History appears

Homepage — Managers see Work History summaries for each of their direct reports on the homepage, providing a quick overview of recent activity across their team. When a written summary isn’t available yet, the homepage falls back to calendar insights — a snapshot of recent meetings and schedule patterns — so there’s always something useful to review. Profile page — The profile page is organized into tabs. The Summary tab (visible to managers) shows a concise weekly activity overview for the person, drawn from the same data as Work History. The Work History tab shows full summaries organized by week or month, and always displays the current period so you can see activity as it accumulates. The 1-on-1s tab lists your recurring meetings with that person. Goals has its own dedicated tab for tracking objectives. The Items tab collects feedback, recognition, and action items in one place. Managers also see a chat-history button in the profile sidebar for quick access to past Topicflow AI conversations about that person. Slack — If your organization has Slack integration enabled, daily Work History snapshots can be delivered as digest messages. Topicflow AI — Work History data is part of the context that Topicflow AI uses to answer questions like “What has this person been working on?” Reviews — Work History provides context for writing performance reviews, making it easier to recall accomplishments over longer periods.

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How Work History connects to other features

Meetings — Meeting attendance, topics, and highlights feed directly into Work History summaries. Goals — Goal check-ins and progress updates are included in the narrative, connecting daily work to longer-term objectives. Feedback and Reviews — Work History gives reviewers and feedback providers a factual record of what happened, reducing reliance on memory. Topicflow AI — Topicflow AI draws on Work History to answer questions about recent work, suggest review content, and prepare for one-on-ones. Integrations — The more tools connected to Topicflow, the richer Work History becomes. GitHub, Linear, JIRA, YouTrack, HubSpot, Salesforce, Slack, and 200+ other tools contribute activity data.

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What’s next