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Topicflow AI

Topicflow AI is Topicflow’s AI assistant that helps you prepare for meetings, draft reviews and feedback, and surface insights from your work context. It provides scaffolding and suggestions, but humans make the decisions.

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What Topicflow AI can help with

Meeting preparation:

• Suggest talking points for one-on-ones
• Recall what was discussed in previous meetings
• Identify stale goals or overdue action items

Review and feedback drafting:

• Draft performance reviews based on goals and feedback
• Suggest feedback based on work activity
• Summarize accomplishments for self-reviews

Goal and action item support:

• Suggest goals based on role or recent work
• Identify action items to move goals forward
• Summarize goal progress

Context recall:

• “What has [person] been working on recently?”
• “What feedback have I received this quarter?”
• “What did we discuss in our last one-on-one?”

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How Topicflow AI works

Topicflow AI has access to:

• Work activity from integrations (commits, PRs, tasks, tickets, etc.)
• Meeting notes where you’re a participant
• Goals you own or manage
• Feedback you’ve given or received
• Action items assigned to you or your direct reports

It uses this context to provide relevant, specific suggestions. Responses can include interactive cards for linked Topicflow items such as meetings, goals, and feedback — making it easy to navigate directly to the referenced content. When Topicflow AI cites sources, you can view the full list of sources used to generate the response. You can upload images directly in the chat to give Topicflow AI visual context — for example, a screenshot of a dashboard, a chart, or an error message. Use the + button in the toolbar to upload an image or browse available skills.

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Skills

Skills are reusable prompts you invoke by typing / followed by the skill name in the chat input. They let you save and reuse common workflows without retyping the same instructions each time. There are three tiers of skills: Personal skills — Custom skills you create for your own use. Manage them under Account Settings > AI. Workspace skills — Shared skills created by organization admins, available to everyone in the organization. Manage them under Organization Settings > AI. Platform skills — Built-in skills provided by Topicflow, such as daily brief and meeting preparation. To use a skill, type / in the chat input to open the skill picker, then select the skill you want. You can also browse all available skills from the + menu in the toolbar. You can fork any platform or workspace skill to create a personal copy and customize it to your needs. You can also create a new skill directly from a conversation — if a chat produces a useful workflow, save it as a skill so you can reuse it later.

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Chat sessions

Each conversation with Topicflow AI is a chat session. You can pin important sessions so they stay at the top of your session list, and rename any session inline to give it a descriptive title — useful when you want to find a past conversation quickly.

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Actions

Beyond answering questions and drafting content, Topicflow AI can take actions on your behalf. For example, you can ask it to create a draft meeting — specify the participants and cadence, and the meeting is set up for you without leaving the chat.

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Providing feedback on AI responses

You can rate Topicflow AI responses to help improve the experience:

• Thumbs up — marks a response as helpful
• Thumbs down — marks a response as unhelpful and opens a feedback form where you can optionally describe what went wrong or what could be improved

Your feedback helps the Topicflow team understand where AI is working well and where it needs improvement.

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What Topicflow AI cannot do

Make decisions: AI suggests; humans decide. Access private data: AI respects Topicflow’s visibility rules. It can’t see private feedback, other people’s one-on-ones, or data you don’t have access to. Replace human judgment: AI is a tool, not a replacement for thoughtful management and coaching.

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What’s next