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Data Sync and Management

Data sync keeps Topicflow up to date with employee information and organizational structure.

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Employee data sync

HRIS integration: Sync employee data from your HRIS:

• Names and email addresses
• Department and team
• Manager relationships
• Start dates

Manual updates: If not using HRIS integration, admins can:

• Add employees manually
• Update manager relationships
• Manage departures

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Organizational structure

Topicflow maintains:

• Reporting relationships (who reports to whom)
• Team structure
• Department hierarchy

This data powers:

• One-on-one creation
• Review participant selection
• Reporting and analytics

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Data retention

Admins can configure:

• How long to retain completed reviews
• When to archive old goals
• Survey data retention policies

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Departing employees

When an employee leaves:

• Their data can be retained (for historical reporting)
• Access is removed
• Meetings and goals are archived

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Best practices

• Keep HRIS sync enabled for automatic updates
• Review organizational structure regularly
• Set clear data retention policies

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What’s next